"Success is no accident. It is hard work, perseverance, learning, studying, sacrifice, and most of all, love of what you are doing." -Pelé
After deciding upon a career path that you genuinely enjoy and are successful at, an internship with a company that specialises in your field of expertise is almost inevitable. Should one be afraid and avoid the chance of completing an internship? No way, José!
Internships for students or recent graduates are prime opportunities to increase your skills and knowledge, to provide you with network opportunities, and a thorough understanding of your future career. Also, a significant plus of internships is that in some cases, the employer offers students a job after they finish their studies.
Nevertheless, after professional training, many things need to be considered, such as writing an internship report. This important document must include information about the difficulties encountered, the results obtained, and other assessments that highlight things learnt throughout the process.
Structuring, formulating, proofreading, writing appreciation sections, and creating an overall internship report is not something that can be improvised; much planning is required. Therefore, in today's article, we will consider some of the most useful tips to make a successful report!
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What Must Be Included on an Internship Report?
While internship reports vary from country to country, the purpose is universally the same: a way to record the information learnt from professional development. In addition to helping you see what the internship has brought you, it is also a way to be evaluated within your training.
For these reasons, an internship report must have a particular form and contain a clear plan of the necessary components that must be included.
All internship reports begin with a cover page that features essential information such as the trainee's first and last name, the title of the internship, the dates that the internship took place, the names and crests of the company and your further education centre, their addresses, and the names of those who were responsible for overseeing your professional development.
Sounds pretty straightforward right?
It is essential to state that the front or cover page is filled with crucial information. Therefore, to make the cover letter more attractive, it is hugely advised to include an illustration or picture that is relevant to the internship experienced.
After the cover letter is completed, trainees must include a note of appreciation to all the individuals that helped them throughout their internship; supervisors, colleagues, recruiters, the big boss of the company, and whoever else is deemed relevant enough to thank.
Another section of the internship report is known as the summary and must be concise, well-structured, and organised to explain what is to be mentioned in the report effectively. This section may be a few pages long, and the page numbers must be well-aligned and neat.
Those who will be reviewing are very good at judging the quality of an internship only by the summary page. Therefore, extra effort and attention need to be placed on this section; the room for error is slim!
After the summary has been perfected, the internship report features an introduction that can either be one or two pages. This section is vital since it explains the reasons that led you to do this internship and the expectations that you originally had from the start. In the introduction, your position as a trainee, and the tasks assigned are greatly encouraged so that the readers understand the basics of your experience.
Then for "the body" or the development of the internship report, the following aspects are required:
Description of the Company
- Their mission and goals,
- Revenue and amount of employees,
- Headquarters location,
- The general organisation of the company and in which countries they are present.
Summary of the Work Accomplished
- The various internship assignments that were entrusted to you,
- Your objectives and responsibilities,
- The assistance you received from supervisors and colleagues,
- A realistic assessment of the tasks completed daily.
Self Evaluation and Relevance to Field of Study
- Honest opinion and appreciative words for training supervisor,
- Personal criticism and critical analysis of the problems faced by the trainee such as time management, difficulties, and unsuccessful tasks,
- Explanation of skills and experience acquired that will be relevant to your future career.
Once the central section of the report has been completed, the conclusion needs to be finished. The end must include thoughts about the company, your professional development, and an analysation of what the internship has brought to your training and professional life.
Finally, to finish the internship report, do not forget to dedicate the last pages to the appendix and bibliography. This part allows trainees to insert specific documents that may be relevant to help the reviewer understand your role throughout the internship. Do not forget to number the references throughout the report so that the review committee is aware of what you are referring to.
To get an idea of how to write a successful internship report, consider consulting examples from past trainees to get an idea of what to expect; this will help you stay inspired!
How to Jot Down Essential Information During the Internship
Many students prefer to solely focus on their professional development during the internship and leave the report for the end. However, all the information that needs to be written in the internship report should be taken down in notes throughout the internship experience.
How should I record the information and of what should I keep notes?
The most helpful tip is to go out and buy a beautiful little notepad to keep a logbook. By taking notes throughout the entire internship, you gather essential information day after day that helps follow your professional development without getting lost in the dates at the end of the internship.
The logbook is even more critical if you are undergoing an internship that lasts six months; it is challenging to remember what was accomplished in the first few months when finished.
Are you worried about when to fill in the daily activity log? Take time during your lunch break, after work before dinner, or on the weekend. A few minutes are all it takes to fill in the necessary information. Keep your notes neat and organised so that they are legible in months to come when the internship report must be written.
The logbook is vital since it keeps track of all your assignments, the difficulties encountered, the tasks you prefer over the functions you despise, the relationship with your colleagues and supervisor etc.
As for the necessary information about the company, it would be best to speak with a manager or your supervisor to ask the required questions, receive the essential knowledge, and additional documents that may be needed to complete the report.
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Staying Organised While Writing the Report
Do not wait until the last minute to complete your report; this will only add to the stress sometimes experienced in the internship, and you may forget essential information that should have been included in the report to impress your academic advisors.
Therefore, it is essential to prepare the report regularly throughout the entire internship. Business information that is observed can be written from the beginning and added over time. Also, by staying organised and writing necessary information at the start, trainees better understand the internship report structure and the business they are interning at.
It is essential to state that the most crucial part of the preparation for the internship report is the description of missions completed. For each mission, several paragraphs can be written in your logbook to detail the purpose and the role you had in completing the tasks.
Trainees must continuously remember that the internship report is not a presentation but rather a constructive criticism of the company, its professionalism, and your overall performance.
Consequently, to stay focused and avoid being distracted from the main point, fundamental questions must be asked, such as the following:
- Why did you choose this internship to gain professional experience?
- What expectations did you have from this internship in the beginning?
- What did you discover about the company?
- What influence will the internship have on your future career choices?
The previously mentioned questions help trainees stay focused and realise that the internship experience is a chance to build your future by discovering what you want, what you don't wish to, in what areas you need to improve, and what skills you learnt that would benefit you professionally.
While organising the internship report, it is essential to keep in mind that sentences should be short and sweet not to lose the reviewer's attention; no one likes run-on sentences!
Once you have finished your internship report, it would be wise to proofread and edit areas that need to be fixed to avoid ridiculous mistakes and nonsensical information; this cannot be stressed enough and needs to be done even if you despise revision!
Finally, when considering the layout, do not forget to number the pages of your report. Having a well-organised report and notes makes your life easier and is much appreciated by those who will read your report.
How does one secure an internship agreement?
Use Illustrations and Pictures in Your Internship Report
A lengthy internship report can be dry, dull, and difficult to digest when it comes to reading it from A to Z. If its just loads of tedious, uninspired information you will lose your reader near the introduction.
Therefore, to keep your audience engaged, it would be considerate to space your paragraphs, include entertaining anecdotes, and feature vivid pictures that are related to your internship.
Take pictures of your place of training with your colleagues, if they consent, completing your various missions or tasks. These photos allow you to get a realistic idea of your participation in the company and helps readers visualise the internship in its entirety.
Nevertheless, it is essential to state that photos are not the only way to illustrate a report. Graphics, drawings, and organisation charts help explain main ideas beautifully. By providing images, you are showing consideration to the reader by letting him rest from reading observations for a few minutes.
With all the information provided in today's article, you are now ready for the enormous task at hand: writing an excellent internship report!
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